Your books are yours.
- Your books are yours. We use them only to run MiyeeBooks for you, and we never sell them or use them for advertising.
- Only you and the people you invite (your CA, your team) can open your books. A bank sees your papers only when you share them, for one application, for 90 days, and you can withdraw that at any time.
- AI features are optional and switched on by you. They send only what they need.
- You can export your books at any time, and ask us to delete your account and data.
1. Who we are
MiyeeBooks is built and run by Miyee Tech Labs ("we", "us"), Ahmedabad, Gujarat 380015, India. Contact: miyee.india@gmail.com. This policy explains what personal data MiyeeBooks and MiyeeCredit handle, why, and the choices you have. It is written to meet the Digital Personal Data Protection Act, 2023 ("DPDP Act") and the rules under it; see also our DPDP compliance page.
2. What we collect
| Data | Examples | Why |
|---|---|---|
| Account | Name, email address, and a password (stored only as a secure hash by Google Firebase Authentication) or your Google sign-in | To sign you in and keep your books private to you |
| Business books | Company details (name, GSTIN, PAN, Udyam, address), entries, invoices, bills, customers and suppliers, stock, bank entries, payroll and employee details, attachments you upload | To keep your books, prepare returns and reports, and show them to the people you invite |
| Team and portal users | Email addresses of your CA, staff and managers you invite; expense claims staff submit | To give each person only the access you chose |
| MiyeeCredit | For businesses: the bank papers you choose to share and your MiyeeBooks Registered No. For banks and NBFCs: institution, licence or registration number, branch, IFSC, officer's name, designation, official email and phone | To pass your papers to the lenders you choose, and to verify lenders before they see any business |
| Technical | Settings kept in your browser (language, theme, last company). Our hosting and cloud providers keep standard server logs, such as the IP address and time of a request | To make the app work, remember your choices and keep the service secure |
We do not use advertising or analytics trackers, and we do not build profiles of you. We do not collect biometrics, contacts, call logs or location.
3. Data about other people in your books
Your books contain details of your customers, suppliers and employees. For that data you decide what is recorded and why, and you are responsible for having a lawful reason to keep it (for example, the law requires you to keep invoices and payroll records). We process it only on your instructions, to run MiyeeBooks for you. In the language of the DPDP Act, you are the Data Fiduciary for it and we act as your Data Processor.
4. Where your data is kept, and who helps us
| Service | What it does | What it receives |
|---|---|---|
| Your device | MiyeeBooks keeps a copy of your books in your browser so it works offline | Your books, on your device only |
| Google Firebase (Google Cloud) | Sign-in, cloud copy of your books, attachments | Account and business data. Stored in Google Cloud data centres in India |
| Cloudflare | Hosts the website and the AI review service | Web requests; for the AI review, the summary described below |
| Razorpay (payments) | Processes payments you make to us, and payments your customers make to you if you connect your own Razorpay account | Name, email, phone, amount and invoice reference. Card, UPI and bank details are entered on Razorpay's page and never reach us |
| Anthropic (optional) | AI bill reading and the AI review of your business | Only when you use them: a photo of the bill you scan, or a name-free summary of figures and ratios |
These providers act on our instructions under their own security and privacy terms. Some of them may process data outside India; we use them only where the law allows it and will follow any restriction the Government of India notifies.
5. When your data is shared
- With people you invite. Your CA, team and staff see what their role allows. Staff using the expense portal see only their own claims, never your books.
- With lenders you choose. On MiyeeCredit you see exactly what will be shared (figures such as the CMA statements, ratios, stock statement, bank and GST summaries, names and amounts of your largest customers and suppliers, and your credit score) before you agree. Lenders never see your ledgers, entries or contact details of your customers. Consent lasts 90 days for one application and you can withdraw it at any time from Shared with lenders, which takes the papers back. Each lender then handles the papers under its own policies and the law that applies to it.
- When the law requires it. If a court, tax authority or other authority lawfully asks for data, we will share only what is required and, where allowed, tell you first.
We never sell your data.
6. AI features
AI bill reading and the AI review run only when you choose to use them. The bill reader sends the photo of the bill you scan, using an API key you enter, which stays in your browser. The AI review sends a summary of figures, monthly totals and ratios without names of customers, suppliers or employees. The AI only suggests; nothing is booked or filed without you or your CA.
7. Security
- Data is encrypted in transit (HTTPS) and at rest by Google Cloud.
- Access rules on the server let only you and the people you invite open your books, and keep portal staff out of them.
- An append-only audit trail records who changed what, and the period lock stops changes to closed months.
- Lenders are verified by Miyee Tech Labs before they can receive any papers.
If a personal data breach happens, we will inform affected users and the Data Protection Board of India as the DPDP Act requires.
8. How long we keep data
We keep your books while your account is active, so you have them when you need them. Tax and company law ask businesses to keep books for several years (for example, about six years under GST and eight under the Companies Act); deciding what to keep is your responsibility, and you can export everything at any time. When you ask us to delete your account, we delete your account and books from our live systems within 30 days, unless the law requires us to keep something. When you withdraw consent, the papers are removed from MiyeeCredit at once; when the 90 days end, the lender's view closes and the papers are removed from MiyeeCredit.
9. Your rights and choices
- See and export your data: Data Management → Backup & export.
- Correct it: edit any entry or detail in the app, or ask us.
- Delete a company's books: Data Management → Reset; to delete your whole account, write to us.
- Withdraw consent: AI features run only when you use them, so simply stop using them; withdraw a lender share at any time under Bank & Credit → Shared with lenders.
- Complain to our Grievance Officer (see Contact), and if you are not satisfied, to the Data Protection Board of India.
- Nominate someone to exercise your rights if you die or cannot act, by writing to us.
10. Children
MiyeeBooks is for businesses and is not meant for anyone under 18. We do not knowingly collect data of children; if a child's data has been entered, write to us and we will remove it.
11. Changes
If we change this policy in a way that matters, we will tell you in the app before the change takes effect. The date at the top shows the current version.